Purchasing General Terms and Conditions

    1. Packing slip must contain the following:
      1. 1.1.  SAE Part Number & Revision if applicable,
      2. 1.2.  Corresponding Manufacturer Name and Manufacturer Part Number (if applicable),
      3. 1.3.  SAE PO Number,
      4. 1.4.  Country of Origin,
      5. 1.5.  Traceability (date code / lot# / batch #).
    1. Certificate of Compliance (CofC) must be supplied with all shipments.
    2. For custom designed part, supplier shall submit First Article Inspection Report (FAIR) as per AS9102 standard requirements for new part, or changes including engineering / manufacturing processes / tooling which will affect or potentially affect Form / Fit / Functions of existing part, or cessation in manufacturing for 2 years.
    3. Record Retention:
      1. 4.1.  Records retained by the supplier or its sub-tiers related to testing, inspection and traceability, and not otherwise delivered with a purchase order, shall be retained indefinitely.
      2. 4.2.  Storage conditions shall allow the records to remain legible, readily identifiable and retrievable.
      3. 4.3.  Supplier shall provide SAE all records in electronic copy relevant to a purchase order when unable to retain records at their facility for the required record retention period.
    1. Supplier must provide documentation required by the purchase order with each shipment.
    2. Counterfeit Parts Prevention: supplier shall only purchase electronic/electrical parts form the approved Original Component Manufacturer or an authorized distributor of the approved Original Components Manufacturer for each item/part number.
    3. All dates stated on the PO are dock dates, PO to be confirmed within 48 hours.
    4. Early deliveries require authorization from SAE before shipping.
    5. No price increases will be accepted without a 30 day written notice.
    6. For all Printed Circuit Board Assemblies (PBA),test reports are required for each shipment.
    7. SAE Power, its customers, and regulatory authorities reserve the right to verify the quality and delivery of all materials and services including all applicable records, involved in this procurement at Supplier’s facility.
    8. Supplier has the responsibility to flow down to its sub-tiers the applicable requirements contained with in all purchase orders, drawings, and specifications from SAE Power.
    9. Notify SAE Power Company of any changes in product and/or process definition; nonconforming product; changes of suppliers; and manufacturing facility location.

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